How to Choose an Online Board Portal

The online board portal can be a powerful tool for improving the efficiency of governance and improve efficiency. The choice of the best solution can be a challenge, since every business has unique needs and budget constraints. When you are considering purchasing an online board portal, the main two areas you need to focus on are security and efficiency. When you meet with potential board meeting vendors, ask the following key questions to determine if they are able to satisfy your needs.

Security

A portal’s primary purpose is to secure sensitive data and prevent unauthorized entry. It is vital that the portal is built on a solid framework that can support security features that are high-level, such as customizable settings for user permissions, encryption keys that are unique to each customer and two-factor authentication, third party penetration tests, controlled and certified data centers and security audits like SOC2.

Efficiency

The goal of any management system for boards is to streamline the three main meetings – the pre-meeting, the meeting, as well as after. The most effective board management solutions offer efficiency through simple communication to attract directors with high contribution and dynamically update materials prior to meetings, and cut down on the time off the process of creating documents.

Be aware of the ease of use when you test the software. Your team needs to be able use the portal quickly, so choose a product that has easy navigation, document uploads and search. You can also test the vendor’s customer service by calling their helpline and observing how responsive they are.